All your leases in one place.
Every deadline in view.
Rentarion imports your leases, calculates termination, option and billing deadlines, and alerts you before it gets expensive.
We're happy to demo on one of your own leases, under NDA if you like. A pilot with some of your leases can follow.
Who is Rentarion for?
Retail chains & multi-site businesses
Bakery chains · Grocery & retail · Restaurant groups · Hotel groups
- Every location at a glance: rent by landlord and format, and what expires in the coming months
- Option and termination dates calculated from your commercial leases, not tracked by hand
- New lease drafts reviewed before you sign
Miss an option deadline and you can lose the location. Rentarion calculates the date from the lease and reminds you months ahead.
Explore Rentarion for chains →Property managers, co-operatives & real estate companies
Property managers · Housing co-operatives · Real estate companies · Asset managers · Family offices
- Service charge statements, rent increases and other deadlines: flagged as tasks months ahead
- Move-in and move-out inspections on the iPad: meter photos, defects, signature, report instantly as a PDF
- Tenant turnover, service charges and owner statements as end-to-end workflows
Send the service charge statement too late and you lose the right to claim back-payments. Rentarion flags the deadline months ahead, across your entire portfolio.
One place instead of many
What is scattered across folders, spreadsheets and inboxes today comes together in one place.
Your accounting stays where it is. Everything else around your leases comes together in Rentarion, without double entry.
- Leases in binders
- Deadlines in spreadsheets
- Move-out inspections on paper
- Service charges prepared by hand, or paid unchecked
- Payments ticked off in online banking
- Reports pieced together by hand
- Leases imported, every detail with its source
- Every deadline calculated and flagged in time
- Inspections on the iPad with photos and signature
- Service charges allocated or checked
- Bank statements imported, expected and received payments matched
- Reports at the click of a button
Works withDATEV (Germany's standard accounting format) · Excel · Outlook and iCal calendars · Bank statements as a file (camt.053 or CSV)
Your portfolio
Nobody retypes 200 leases.
Around 150 leases are in the system in an afternoon. We only use AI where it genuinely helps: reading your leases. Deadlines are calculated by fixed rules, and your team makes the decisions.
- 1You
Upload
Your leases as PDFs, all at once if you like, or as an export from your current system.
PDFExcel / CSVevery import can be undone - 2AI
Extract, with sources
The AI captures term, rent, deposit and clauses, with the quote and page number from the lease. Anything it could not read with certainty goes to review; rent, deposit and deadlines always do.
with quote and pageuncertain readingmandatory review - 3Your team
Reconcile and approve
Your existing spreadsheet becomes the checklist. Uncertain values, as well as rent, deposit and termination dates, are always approved by a second person.
Four-eyes principleDiscrepancies with quote - 4Fixed rules
Calculate and remind
Termination, option and billing deadlines are calculated by fixed, transparent rules. No AI: same data, same result.
Months aheadCalendar & email
Processing in the EU · no training on your data
Control & accountability
Your data belongs to you. Every change stays traceable.
Four-eyes approvals
Rent, deposit and termination dates are approved by a second person. The decision stays with you.
Complete history
Every change and every approval is logged, with person and time.
Roles & permissions
From read-only access to administration, with individual permissions per person. No customer ever sees another customer’s data.
EU hosting & GDPR
Processing exclusively in the EU, no training on your data, export and deletion at the push of a button.
Data processing - EU data centres only
Database, file storage, text recognition, AI reading, email delivery and backups all run in EU data centres, the backups in Germany. Data processing agreements are in place with all processors. The complete list is in our privacy policy.
How to start
See it on your own lease. Then decide.
Send us a real lease in advance and we'll walk you through it live in a 30-minute demo. If you like, we then start with a pilot phase on some of your leases. You're up and running in 2 to 4 weeks, with personal support.
Every feature in every plan, unlimited users. You pay by the number of leases and locations. Pricing in detail →
A direct line to the founders instead of a ticket queue.
Let's talk.
In 30 minutes we'll show you what Rentarion can do for your leases - personal and no obligation.
Personal onboarding · Tailored setup · Reply within one business day