All modules. One system.
From importing the lease to the report for management or owners.
We're happy to demo on one of your own leases, under NDA if you like. A pilot with some of your leases can follow.
Importing leases
Your portfolio in the system, without retyping
All key data per lease
Term, notice periods, rent, index clause, deposit and special terms, captured as dates, amounts or options, and searchable.
Backed by the lease
For extracted values, Rentarion shows the passage in the lease with its page number, lease data and PDF side by side. Processing exclusively in the EU.
Corrections stay visible
Uncertain values as well as rent, deposit and deadlines are approved by a second person. Whoever corrects a value is shown with the date and where it stands in the lease.
Many leases at once
Upload several PDFs at the same time and follow the progress of each file.
Import from Excel and CSV
A guided wizard maps common column names automatically. Every import can be undone.
Deadlines
Every deadline calculated from the lease
All deadline types
Termination, options, minimum term, indexation, stepped rent, renewal, break rights, service charge statements, rent increases and more.
Notice dates and roll-forward
Terminations calculated back from month-, quarter- or year-end. If a date has passed, Rentarion rolls forward to the next one.
Sorted by urgency
Every date across every lease, with email reminders and a calendar file.
Only from reviewed data
Deadlines are based on approved lease data and fixed rules, no AI. Same data, same result.
Early warnings
Fixed rules flag critical clauses and deadlines early. Not legal advice: the assessment stays with you.
All early warnings on the landlord page →For chains & multi-site tenants
Checking charges instead of just paying them
Lease review before signing
Draft checked against your checklist, requested changes at the clause, change log to the landlord, separate login for your lawyer.
Service charge check
Upload the statement as a PDF. Flags non-recoverable costs and incorrectly allocated heating costs, objection letter pre-filled, the objection deadline tracked as a task.
Index check
Enter the increase letter and Rentarion recalculates it against the official index series: correct, or X € a month too high.
Turnover rent check
Your till sales against the landlord's statement, including tiered rates. Plus the rent-to-sales ratio per store, visible only to authorised users.
Rent payments (expected vs. received)
Bank statement as a file: alerts when more is debited than agreed or a payment is missing. No automatic bank access.
Main & ancillary leases
Shop, storage and parking at one location treated together, even with different landlords, with a reminder to terminate the ancillary lease too.
Framework agreements & general terms
Stored with the landlord and linked to the leases. If a document a lease refers to is missing, Rentarion tells you.
For landlords & property managers
The complete management workflow
Service charges
All 17 cost types of the German Operating Costs Ordinance, allocated by area, units, occupants or consumption, heating costs on the statutory mixed key. Rentarion flags the statement deadline six months ahead.
Rent increases & rent potential
Which rents are below your stored comparative rent, waiting period and cap checked, guided until the increase takes effect.
Handover on the iPad
Meter readings and defects with photos, signature on the iPad, report as a PDF.
Tenant turnover & vacancy
From notice to re-letting, each phase with a checklist. Vacancy with lost rent.
Deposits
From receipt to return, with partial amounts and return deadline.
Rent receipts (expected vs. received)
Bank statement as a file (camt.053 or CSV), payments matched, arrears as a task. No bank access needed.
Owners
Approvals via link without login, owner statements as a monthly run on your letterhead.
Files, correspondence & letters
Every call, email and letter in the tenant and property file, with follow-ups and pre-written letters.
Reports
All your leases at a glance
Ask about your leases
Questions in plain language, answers from your data. Messages are not stored.
36-month forecast
Rent development ahead of time, including stepped rent and indexation.
Map of all locations
All locations and properties on one map, colours show where something is due.
Comparison by location, city and region
Rent per m² and deviation from the average, by location, city or region.
Works on mobile
Dashboard, lists and deadlines on tablet and smartphone too.
Team & export
Collaborate, trace, hand over
Roles & individual permissions
From administration through case handling and approval to read-only access, plus individual permissions per person.
Four-eyes principle
Critical values are approved by a second person, never by the person who changed them.
Change history
Every change to lease data with person, time, old and new value.
DATEV export
Booking batches in SKR03 or SKR04 for your accountant (DATEV is Germany's standard accounting format).
Excel, PDF & calendar
Lists and reports as Excel or PDF, exactly as shown. Deadlines as a calendar file for Outlook, Google or Apple.
GDPR data export
All your data as a file, at any time.
See how this looks with your leases.
A 30-minute demo with one of your own leases.
We're happy to demo on one of your own leases, under NDA if you like. A pilot with some of your leases can follow.